Clifton Community Library

Board of Trustees Minutes

November 16, 2021

Present: President Cindy Whitmore, Nicole Curry, Don Lashomb, Kathy Gill, JoAnn Young, incoming Director Heather Nichols, outgoing Director Sandra Griffin, Julie Lanphear.

Absent: None.

The meeting was held in the Community Room and called to order at 6:02 pm by President Cindy Whitmore.

Public Comment:

Julie wondered about Playaway audio books. Heather will be filling us in with details later.

Friends of the Library Report:

                None.

Correspondence/Communications:

                We received a $10 donation from a local patron—a thank-you postcard has been sent in return. We’ve also sent thanks to Karen Allen for helping Heather with the weeding process.

Minutes of the previous meeting are approved: Motion by Nicole, seconded by JoAnn.

Financial Report is accepted.

Report of the Library Director was accepted.

Old Business

Pandemic response update: No real change since last time.

First Playaway device is in (a James Patterson novel). Playaways are little battery-operated audiobooks. One AAA battery lasts 300 hours. We’ve obtained a bunch of cheap earbuds to give to patrons. Playaways will be held for local patrons only at first.

The curtains from the pavilion have been brought inside.

New Business

New Facebook overhaul on December 1^st.

We will hand out materials to CFCS students before they go on Thanksgiving vacation.

Snow Day protocols, approved earlier this year, were reviewed. Our closing is not tied to the school being closed.

New disaster preparedness policy approval – Motion by Kathy, seconded by Nicole.

The director change will be effective December 1, 2021. Sandy will be reappointed as a library aide.

Sandy Griffin’s resignation letter accepted – unanimous motion by trustees.

Heather Nichols approved as new director – unanimous motion by trustees.

Heather’s directorial pay-rate from December 1, 2021 to December 31, 2021 will be $17.50. And starting on January 1, 2022 her hourly rate will be minimum wage plus $5. Motion by Nicole, seconded by JoAnn.

Nancy Russell says we need to make a payment for former director Susan “Kate” Kosier’s retirement.

Proposal to Re-Allocate Library Space for Maximum Item Display/Circulation & Staff/Patron Efficancy: Sandy and Heather showed trustees a plan to rearrange, remove and add, different shelves and tables in the library. Over the winter Bill Griffin would build a U-shaped table for circulation, since more table space is needed. The trophy case and one table would be removed, and more shelving would be purchased. The total cost will be around $2,300. Trustees approve.

Next monthly meeting: Tuesday, January 18, 2022 at 6:00 pm.

Meeting was adjourned at 6:45 pm. Motion by Don, seconded by Kathy.

Don Lashomb

Secretary

Clifton Community Library
Board of Trustees Minutes
September 21, 2021

Present: President Cindy Whitmore, Nicole Curry, Don Lashomb, Director Sandra Griffin, Heather Nichols, Marilyn Zimber.
Absent: Kathy Gill, JoAnn Young.

The meeting was held in the Community Room and called to order at 5:59 pm by President Cindy Whitmore.

Public Comment:
Marilyn says Julie wonders when the pavilion curtains will come down. Cindy says it will happen when she and Butch have time.

The Ogdensburg Chamber of Commerce Workforce Development group will use our pavilion for their upcoming meeting early next month, and the
curtains should be up for them, at least.

Friends of the Library Report:
Marilyn says the Friends will have a book sale next summer. Unsold books were given to DANC to take care of.

Correspondence/Communications:
We have received two thank-yous, one from the Waddington Library for our donation and one from Clifton-Fine Central School.

Minutes of the previous meeting are approved:
Motion by Don, seconded by Nicole.

Financial Report is accepted. Going forward we will ty to add more categories to clarify certain things, so as to avoid confusions (ex. office supplies were classified under “collections”). Sandy is working with Therese on this.

Report of the Library Director was accepted.

Old Business

Pandemic response update: No real change since last time.
We will be presenting the town with our 2022 budget. Sandy will attend the town board meeting.
The Storywalks have been taken down.
We’ve had 23 new patrons registered since January 1.
Our new copier will be installed next month (October 4).

New Business
Trustees approve of the new NCLS plan.
We will be ordering a few Playaway devices (portable all-in-one audiobooks). Each device requires a triple-A battery. We will start out with two or three and see how they go. Initially they’ll be classified as “new items” and will have a two-week loan period, and will then be
changed to three-week loans.
The Friends would like to buy some Masterpiece Theater DVDs, if we could pick some out.
Our brochure is out of date; Heather has updated it.
At our next board meeting Sandy will resign as director and her last day will be December 1. She will recommend that Heather become the next director. From then on Sandy will work as an assistant librarian will help Heather out in certain capacities. The trustees have expected this
change.

Next monthly meeting: Tuesday, November 16, 2021 at 6:00 pm.

Meeting was adjourned at 6:39 pm. Motion by Don, seconded by Nicole.

Don Lashomb
Secretary