Clifton Community Library
Board of Trustees Minutes
December 17, 2019
Present: President Cindy Whitmore, JoAnn Young, Don Lashomb, Nicole Curry, Library Director Susan (Kate) Kosier, Marilyn Zimber, Nancy Russell, Julie Lanphear, Matt Corey of NCLS.
Absent: Samantha MacDonald.
The meeting was called to order at 5:58 pm by President Cindy Whitmore.
Julie wondered if newer books are being discarded too soon. We currently discard books when they have not been checked out in three years (in the past we waited four or five years). We could formally revise the weeding policy but at the moment the trustees seem fine with the process as it is.
Marilyn has scheduled the following performances for next summer: Norwood Firemen’s Band (July 19), Jonathan Foster (July 25, sponsored the Art Show), 10th Mt Division Band (July 26), Nelson Bros. (August 23). The library has committed to paying for half of the Norwood Firemen’s
Band ($300) and half for the Nelson Bros. ($500). [This is a more than we had budgeted, but we will save $1,200 below.] Advertising will be done in the Bargain Hunter, North Country Now, and at the CL Campsite. Since we (the library, but not the Friends) have to do vouchers for payment,
we’ll have to approve these a month before the performances so we can have the checks ready for the bands when they play. Marilyn wonders if Kate could contact the Boat Club about sponsoring porta potties. Lastly, the Friends have purchased Season 8 of Game of Thrones, the
Downton Abby movie, and a few other DVDs.
We received a letter from lawyers of the late Judith Lowell, who bequeathed us an endowment. Marilyn has notarized it, so we are now able to receive the money ($1,000).
Minutes of the previous meeting were approved: Motion by Don, seconded by Nicole.
Chief Financial Officer’s report: Motion by Don, seconded by JoAnn.
Regarding the negative balance (-$1,400) in that shows up in our data for one old CD account, Nancy says this is because the interest was recorded incorrectly in our end since 2015. Nancy is trying to figure out how to take this erroneous figure out of our computer files without it affecting anything else; she will have it done for December’s financials.
Amazon orders come in bits and pieces and sometimes the amounts are difficult to match up to categories. This should become a bit easier now that we have Amazon Prime, so shipping fees will not be a factor.
Nancy is going to resign at the end of the year. She will do December’s report and the end-of- year reports for us. She will attend the January meeting. [We had budgeted $1,200 for Nancy’s services next year; this money can now be used for other things. As noted last month, JoAnne
and Kate will do our financial reports next year.]
Report of the Library Director was accepted.
Trustees turned in end-of-year evaluations of the director. Sam, whose work schedule has prevented her from attending the last several meetings, has still not said whether or not she can remain trustee. We’ll give her a little more time to decide.
Matt Corey gave an abbreviated trustee orientation. More libraries are finally coming into to the NCLS interlibrary loan computer system. Last year there were $34 million in construction grants given to NYS libraries, and NCLS was given $1 million of this. They provided 75% matching funds; libraries had to come up with 25%. Our bylaws specify that we can have five to nine trustees—otherwise whenever we changed total number of trustees we’d need an amendment through the state. Not just a majority of the quorum but a majority of the total trustees are necessary to pass a rule. We are a municipal public library.
The Newton Falls pastor and his wife have offered to have a library drop box on their porch. We will move the bank drop box (which isn’t used much at all) to Coffee Fever, and move the box at Coffee Fever to Newton Falls.
NCLS is now charging five cents per page for printing starting in January. Kate is going to try to get one more newsletter out by the end of the year. The during the winter and spring we will order 50 copies of newsletters, then more as summer approaches.
A patron has formally issued a book challenge to The Scarlet Gospels by Clive Barker. The patron read the first 30 pages, found it disgusting, terrible, without any redeeming qualities, and believes we should not have this novel on our shelves. The book has gone out four or five times
in the last four years. Trustees seem reluctant to pull a book from the shelves, but have no doubt that the contents are as lurid as the patron says. Perhaps we could put a disclaimer or warning in the front of the book? The book is placed behind the counter for now. An ultimate
decision is tabled till next time.
We will allow Kate to buy a microwave for the room (~$50).
Next monthly meeting: Tuesday, January 21, 2020 at 6:00 pm in the Library.
Meeting was adjourned at 7:35 pm. Motion by JoAnn, seconded by Nicole.