Clifton Community Library

Board of Trustees Minutes

January 19, 2021

Present: President Cindy Whitmore, Don Lashomb, Kathy Gill, Julie Lanphear, Interim Director Sandra Griffin. 

Absent: Ted Tate, Nicole Curry.

The meeting was held in the Community Room and called to order at 6:03 pm by President Cindy Whitmore.

Public Comment: 

  None.

Friends Report:

No Friends Report this month.

Correspondence/Communications:

We received a $250 donation from Rockland Form a Plastics. Letter of thanks will be sent.

Sandy found an old (1/5/19) letter from Terri Smith expressing interest in being a trustee. The letter has been entered into our files for future reference. 

Minutes of the previous meeting are approved: Motion by Don, seconded by Kathy. 

Financial Reports, monthly and yearly, are accepted.  Motion by Don, seconded by Kathy.

Report of the Interim Library Director (Sandra Griffin) was accepted.

Old Business

Pandemic response: We still have plenty of cleaning supplies. Sandy has been signing up for many NCLS Zoom calls and there will be one providing updated information on libraries and the pandemic.

Cindy is still wondering whether or not the Town of Clifton has to give us enough money to cover payroll, or if this usual practice has been more of a casual agreement. Sandy says she’s been going through old documents, like the original library charter from 1983, and she will see if she can find any information. Julie will check with the town board. 

Julie also says that while the town’s finances are fine in and of themselves, it seems that going forward the town will probably be getting less money from the county and state. Cindy and Don both say that the library has enough savings to carry some extra budgetary load if need be.

New Business

Sandy has made an excellent chart showing how many items have been checked out, under which categories, and how many patrons have been using the library. The numbers seems quite healthy, especially considering the time of year, ongoing pandemic, and curbside-only status.

We may want to put a book drop in the post office, if it’s okay with USPS. The one we have in Newton Falls is very nice but is not used often, so perhaps we could move that one here. Don suggests that next to the book drop we could put papers explaining how to request books online. Kathy suggests that perhaps we could include papers for patrons to write in to ask questions or request books that way.

Sandy suggests that we consider going back to 10-2 hours, mirroring the post office hours, and trustees are very receptive to this.

After a while new books need to be changed to “stacks” in the computer so that they can be available to lend to other libraries. We have been slipping on this process, somewhat, transferring newer books onto the main shelves without formally changing their status.

Sandy requests that we purchase a LabelWriter. Cindy makes motion, unanimous support from Kathy and Don.

Sandy also wants to get routine office supplies (scissors, tape dispenser, etc.) since some of ours are worn out. Trustees approve.

We will be holding interviews for a new library director next Tuesday (the 27th), starting at 6pm. We have four applicants.

Next monthly meeting: Tuesday, January 19, 2021 at 6:00 pm.

Meeting was adjourned at 6:53 pm. Motion by Kathy, seconded by Don.

Don Lashomb

Secretary