Clifton Community Library
Board of Trustees Minutes
July 20, 2020
Present: President Cindy Whitmore, Nicole Curry, Don Lashomb, JoAnn Young, Library Director Susan (Kate) Kosier, Julie Lanphear, Marilyn Zimber, Sandy Griffin, Ted Tate.
The meeting was held in the pavilion and called to order at 6:00 pm by President Cindy Whitmore.
Julie wonders when we’re going to open. We are shooting for next Tuesday, with curbside pickup services only.
Sandy notes that there for a month there was no cleaning, and things need to be thoroughly cleaned before opening. Going forward she would also like the bathroom to be cleaned and disinfected twice a week to ensure that things are sanitary for employees.
Don notes that this meeting was not advertised, as per NY law. Kate says she ticked a Facebook option to run a recurring announcement every month, but this doesn’t seem to have worked. Cindy says that because of the COVID-19 crisis and the limited space to meet, this can be waved.
Julie expresses regret that she and others will not be able to discover new books simply by scanning the shelves in person. We can produce an easy to follow guide for using the internet and our online catalog to browse for books.
Marilyn has no report for us.
Minutes of the previous meeting were approved: Motion by Don, seconded by Nicole.
Financial Report: We received a $500 charge from QuickBooks, but since we no longer do payroll through QuickBooks, Kate got a refund. Motion to accept the report by JoAnn, seconded by Nicole.
Report of the Library Director was accepted. Motion by Nicole, seconded by JoAnn. [Previously we have not used motions to accept this report.]
In regards to the Community Bank and SeaComm accounts, we have experienced a change in the signers for all of our accounts. Signers will now be:
Susan (Kate) Kosior, library director
Cynthia Whitmore, Board of Trustees president
JoAnn Young, Treasurer
All three individuals will have full power to execute on the accounts.
Newton Falls wifi is still on through July, and we are still paying for it. We will contact Mr. Southwick at the school and ask if they will take on the whole cost.
Kate says we need certain supplies to reopen: gloves, wraps for books (protecting patron privacy for curbside service), masks, a thermometer. She will order a short-term supply of masks and gloves from Amazon and see if we can get a larger supply for free from the county. We will get a
scanning thermometer from Walmart.
Ted Tate has applied to be a board member. We’ll have to vote on it and get back to him. (Note: After Ted left, trustees voted unanimously to accept him as a member.)
Scavenger Hunt is live but we don’t know if anyone is participating.
Going forward in the near future we will concentrate more on all we need to do to reopen, and put outreach and events on hold. We will focus on letting people know we will be open and will have books for them again. After the crisis has past we will need to rethink outreach and events.
We need to add certain policies and make them available in a binder.
The cost of what we need to start reopening will be just under $400. Bill Griffin has offered to build a sneeze-guard for the desk, which we won’t need till we open for patrons to come inside.
County emergency services might be able to provide us with masks for free.
We could put a lock on the bathroom door for the time being, since the building is supposed to be closed anyway. The town will buy a lock if we present them with a bill. Again, Bill Griffin can then install it for us.
The new infectious disease control policy is adopted by the board. Don will slightly modify the various documents provided to us by NCLS (mostly substituting in “Clifton Community Library” instead of “NCLS”). The new Telecommuting Policy will need to be reviewed for next time.
We will place a full-page Bargain Hunter ad on Friday, in time for the community to see it on Tuesday. Included will be instructions for curbside pickup and information about the app and how to request books.
Next monthly meeting: Tuesday, August 18, 2020 at 6:00 pm.
Meeting was adjourned at 7:12 pm. Motion by Don, seconded by JoAnn.