Clifton Community Library
Board of Trustees Minutes
May 18, 2021
Present: President Cindy Whitmore, Don Lashomb, Nicole Curry, Kathy Gill, JoAnn Young, Director Sandra Griffin, Heather Nichols, Julie Lanphear.
The meeting was held in the Community Room and called to order at 6:01 pm by President Cindy Whitmore.
Julie talked to Kenny Hall. He said that he can get us porta potties with attached sanitizer for $300 a month. The Boat Club is voting soon on the issue. The town of Clifton is willing to help pay too. Each group could pay for one of the three summer months.
Friends of the Library Report:
No Friends report this month. Julie says they have over 200 boxes of books for this year’s sale.
Minutes of the previous meeting are approved: Motion by Don, seconded by Kathy.
Financial Report is accepted.
Report of the Library Director was accepted.
Pandemic response: On June 1 NYS is asking libraries to be open for at least 20 hours per week. We will have hours of: Monday-Friday 10am-2pm, Saturday 10am-1pm, and Wednesday night 6-8pm, for a total of 25 hours per week. We will keep the mask policy as per Sandy’s wishes, for at least another month. Portable hand sanitizer, masks and gloves will be made available from NCLS.
Summer programming update: We’ve given away some of the first wave of kids’ grab-and-go kits (catapults). We will also offer kits at Coffee Fever. We’ve sent 170 flyers to the school. NCLS is offering us easily moveable sidewalk signs, which will be handy to use for advertising. Sandy spoke with the HS principal last week—she said they don’t have reading programs or reading lists right now, and she is just telling kids to read.
The library website is updated and looks good.
We have offered Junior Library Guild materials in the past. The Boat Club says they’ll donate their August money toward this (~$1500). We will use the same contract as before. Motion by Cindy, seconded by JoAnn.
John Dragun will do more “slow down” road signs. We’ll order 25 signs at $12 each and plan to sell them for $15.
Cranberry Lake 50 maps: Sandy can receive payment through Paypal. The maps will cost about $10 each. Sandy has ordered 30 more. We will advertise them on the sign outside.
At some point the Watertown Daily Times vending machine wasn’t switched over for correct pricing. We think this problem has been fixed.
Heather has labeled most of the audiobooks’ spines. Juvenile audiobooks will be done next week.
We will try out a new Baker & Taylor DVD program for the next six months. Motion by Nicole, seconded by Kathy.
Weeding: We may want to revise our discard policy. Going forward we may want to consider a limit of 3 years of non-circulation for fiction books, and 5 or 6 years of non-circulation for nonfiction.
Because it is more than an aide’s job, Heather should be considered a co-director when weeding books. The total director hours will be taken from Sandy’s contract. Trustees are in agreement.
Next monthly meeting: Tuesday, June 15, 2021 at 6:00 pm.
Meeting was adjourned at 7:09 pm. Motion by JoAnn, seconded by Kathy.