Clifton Community Library
Board of Trustees Minutes
November 12, 2019
Present: President Cindy Whitmore, JoAnn Young, Don Lashomb, Library Director Susan (Kate) Kosier, Julie Lanphear.
Absent: Samantha MacDonald, Nancy Russell, Nicole Curry.
The meeting was called to order at 6:07 pm by President Cindy Whitmore.
Julie said that the town is going to keep an eye on the heating downstairs.
Joe Russo sent a word of thanks and a donation on behalf of the Save Our Schoolhouse organization.
Marty Perry requests that the bookshelf outside the door be raised up higher for easier access. It would be difficult for us to raise it, since doing so would cut off some of the bulletin board above. We’ll just eliminate what’s on the bottom shelf.
Minutes of the previous meeting were approved: Motion by Don, seconded by JoAnn.
No Chief Financial Officer’s report this month. Due to overlap with the new process of trustees signing vouchers, Nancy and Kate don’t have enough processed information for a report to be put together for this month. We will want Nancy to take over payroll and billing starting in January.
Report of the Library Director was accepted.
Bill Griffin is back in the building.
Sam hasn’t attended in a few meetings. She may send a letter of resignation and if so we will need to find a new trustee. Terri Smith would be first in line if she still wants to be a trustee.
Our charter says that we should be open 26 hours per week, but currently we are only open 25 hours per week. We have to find another hour and will probably add it in on Saturdays, making our hours of operation 9am to 1pm.
Cindy wants to know how many hours per week are left in the budget and thinks Nancy should know. When we get a count of this, we’ll know when/if we have to pull funds from the CD money to make payroll.
Trustees feel there should be a treasurer again to help Kate and Nancy.
Election of officers:
Nomination of Cindy for president: motion by JoAnn, seconded by Don.
Nomination of Don for secretary: motion by Cindy, seconded by JoAnn.
Nomination of JoAnn for treasurer: motion by Cindy, seconded by Don.
Nomination of Nicole for vice president: motion by Cindy, seconded by JoAnn.
We have to set up a date for negotiation of Kate’s next contract. Monday November 18 th at 6:30pm.
Next monthly meeting: Tuesday, December 17, 2019 at 6:00 pm in the Library.
Meeting was adjourned at 7:02 pm. Motion by Don, seconded by JoAnn.